We are fast approaching the end of another year as an elected Board. Unfortunately, since the previous AGM which, as you may recall, was held in November 2007 we have been unable, until now, to complete the formalities required to organise and hold an AGM. To rectify this situation we are now required to hold an AGM for the year to 31st August 2007 and the period to 30th June 2008, immediately followed by a further AGM for the year to 30th June 2009. Please accept our apologies for this irregularity, but by carrying out this action now we will then be prepared for meeting our future constitutional requirements within the correct timeframe.

Date and Venue

The AGM for the year to 31st August 2007 and the period to 30th June 2008 will be held on Thursday 25th March 2010 at 7:30 p.m. in the Eric Morecambe Suite, Luton Town FC, Maple Road entrance.

The AGM for the year to 30th June 2009 will follow after a short adjournment.

Agenda Items

Draft Agendas are enclosed but the AGMs will also be able to consider members' resolutions submitted in writing and received at the TIL registered office by 4th March 2010. All resolutions proposed must be signed by a minimum of 2 current TiL members.

Accounts for the year to 31st August 2007 and period to 30th June 2008 are enclosed for your attention. Both of these accounts have been approved by the TiL Board. The Accounts for the year to 30th June 2009 will be available at the AGM and we will endeavour to place them on the TiL website http://trustinluton.org prior to that date if time allows.

Board Membership

The Board currently numbers 10 members. Because of the delay in holding an AGM all current members are now due for re-election. We are looking to form a Board of up to 13 members, so if the total nominations for these positions exceed that number then we will be required to hold a ballot to determine the members of the Board.
If you would like to stand for election as a Board member you must meet the following criteria.

- Be a paid up member of TiL as at 25th March 2010.

- Be nominated and seconded by two other paid up members of TiL as at 25th March 2010.

- Comply with the eligibility and nomination rules as set out on the enclosed document.

If you wish to stand for nomination and you meet the necessary criteria you should send your completed nomination form to The TiL Election Co-ordinator, 17 Grove Place Bedford MK40 3JJ to arrive by 4th March 2010. All candidates are asked to submit a résumé (maximum 500 words) outlining why they think Trust members should vote for them in the event of a ballot. You should concentrate on the skills and experience, which you think make you an ideal candidate for election to the Trust Board.
 
All valid nomination forms received by 4th March 2010 will be counted and, if the number of candidates exceeds the number of Board vacancies, a ballot will be held. Ballot papers containing all résumés will then be distributed to all Trust members. Our friends from Bedford Town Trust have agreed to oversee the running of the ballot and to count the votes, if required.

Normally, half of the Board positions come up for election every year, with successful candidates being elected for a two year term. As an exceptional matter the Board will draw at random the names of half of the newly elected Board and those individuals will then be required to seek re-election in one year's time.

Trust Membership
We are sending this to everyone who was a Trust Member at 30th June 2009.

If your membership has lapsed since then please complete the enclosed form and send it with your cheque to The Membership Secretary, Trust in Luton, 17 Grove Place Bedford MK40 3JJ.

If you are unsure about your membership status please email the Membership Secretary on This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Thank you for your continued support and we look forward to seeing you on Thursday 25th March.

The Trust in Luton Board

Enc:
Accounts for the year to 31st August 2007
Accounts for the period to 30th June 2008
Board Member Nomination Form
AGM Agenda for the year to 31st August 2007 and for the period to 30th June 2008
AGM Agenda for the year to 30th June 2009
Membership Renewal Form